🔐 Safeguarding & Child Protection Policy

Kenilworth Tuition Centre is committed to safeguarding and promoting the welfare of children and young people. We follow national guidance and local procedures to ensure all staff are trained, DBS-checked, and aware of their responsibilities. Any concerns are reported to our Designated Safeguarding Lead (DSL), and we work closely with local authorities when necessary.

 

✅ Safer Recruitment Policy

All tutors and staff undergo thorough vetting, including enhanced DBS checks, reference verification, and safeguarding training. We ensure recruitment practices are fair, transparent, and prioritise student safety.

 

🗣️ Whistleblowing Policy

Staff are encouraged to report any concerns about malpractice, safeguarding breaches, or unethical behaviour. Reports can be made confidentially to the Centre Manager or DSL, and whistleblowers are protected from retaliation.

 

🚸 Missing Child Policy

If a child is unexpectedly absent or goes missing during a session:

• Immediate headcount and search of premises

• Parents/guardians contacted

• Emergency services notified if necessary

• Incident recorded and reviewed to prevent recurrence

 

🔐 GDPR & Data Protection Policy

We collect and process personal data lawfully and securely. Data is used only for educational purposes and never shared without consent. Parents and students have the right to access, correct, or request deletion of their data. Full details are outlined in our Privacy Notice.

 

🧯 Health & Safety Policy

We maintain a safe learning environment through:

• Regular risk assessments

• Fire safety and first aid procedures

• Clean, secure premises

• Clear evacuation plans All staff are trained to respond to emergencies and report hazards.

 

📣 Complaints Policy

We welcome feedback and aim to resolve concerns promptly. Complaints can be made verbally or in writing to the Centre Manager. If unresolved, they may be escalated to our governing body. We aim to respond within 10 working days.

 

🌈 Equality, Diversity & Inclusion Policy

We celebrate diversity and ensure all learners are treated fairly, regardless of background, ability, or identity. Our curriculum and teaching practices reflect inclusive values, and we challenge discrimination in all forms.

 

📄 Tuition Agreement & Terms of Service

Our tuition agreement outlines:

• Session schedules and fees

• Cancellation and refund terms

• Expectations for behaviour and attendance

• Safeguarding and data protection commitments

 

⏰ Attendance & Punctuality Policy

Regular attendance is essential for progress. We expect students to arrive on time and notify us of absences in advance. Repeated lateness or unexplained absences may result in review of tuition arrangements.

 

🧠 Behaviour Management Policy

We promote respectful, focused learning. Disruptive behaviour is addressed calmly and consistently. Parents are informed of any concerns, and we work together to support positive change.

 

🌐 Online Safety Policy

For remote sessions, we ensure:

• Secure platforms and password protection

• Tutor and student conduct guidelines

• Parental supervision encouraged

• No recording or sharing of sessions without consent

 

📸 Photography & Media Consent Policy

We only use student images for promotional purposes with written parental consent. Photos are stored securely and never shared with third parties. Consent can be withdrawn at any time.

 

🧠 Mental Health & Wellbeing Policy

We foster a supportive environment where students feel safe and heard. Tutors are trained to recognise signs of distress and refer students to appropriate support services when needed.

 

🧩 SEND (Special Educational Needs & Disabilities) Policy

We welcome learners with additional needs and provide reasonable adjustments to support their progress. We work with parents to create tailored learning plans and ensure inclusive access to tuition.

 

🚌 Educational Visits Policy

For any off-site activities:

• Risk assessments are completed

• Parental consent is obtained

• Staff-to-student ratios are maintained

• Emergency procedures are in place